Ethics & Reconciliation Council

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Buddhist ethics provide a foundation for the practice and community life of PIMC. As a lay community, we are guided by the five training precepts of avoiding killing, taking what is not given, sexual misconduct, false speech, and intoxication. These five are the basis for the Spirit Rock Teachers Code of Ethics, which we also adopt as guiding principles. An important part of ethics is a commitment to finding wise ways to work with conflict. In times of serious conflict we have relied on the example and experience of the Buddhist tradition for developing our own ways of resolving conflict.

Conflicts will inevitably arise within the PIMC community. The health of our community is not measured by the presence or absence of conflict as much as by our willingness to find effective, responsible, and compassionate means of resolving interpersonal tensions as they arise. The intention to attend to and learn from conflict is a clear application of Buddhist practice into our daily lives; without this intention, practice can too easily be a comfort rather than a
deep transformative vehicle for our lives.

Buddhist conflict resolution is not based on good or bad, blame or guilt, winning or losing, offenders or victims. Rather it is based on fully addressing the suffering of all concerned. Hurt, fear, and anger are taken seriously through forums in which everyone may speak honestly, safely, and completely about their own direct experiences and feelings. In looking for resolution, Buddhist practice values dialogue over silence, reconciliation over estrangement, forgiveness over resentment, confession over accusation, and atonement over punishment. Because the process of reaching such resolution is often very difficult, PIMC's Ethics and Reconciliation Council (EAR Council) offers support.

The EAR Council is a group of four PIMC practitioners, who are available to any community member who wants help in dealing with conflicts and grievances within the PIMC community. The members of the Council are appointed by the PIMC Board in close consultation with the PIMC teachers. The EAR Council is comprised of at least one teacher, one board member who is not a teacher, and two general community members.

The primary role of the EAR Council is to provide initial, confidential consultation to anyone with ethical concerns. As such, the Council may, on request, function as a simple sounding board for one's concerns, as a source of questions to facilitate deeper personal reflection, or as a source of advice in how best to resolve the conflict. In addition, Council members are available to be mediators or witnesses for discussion between parties in conflict.

However, the EAR Council is available to oversee the implementation of a formal grievance procedure for such grievances, complaints and conflicts that can not be resolved through dialogue, mediation, and reconciliation. This involves setting up a Grievance Committee that investigates and decides on specific issues submitted by members of the community.

Because many situations requiring a formal grievance procedure contain elements of interpersonal conflict, a formal grievance process may not be effective in resolving those issues. If such resolution is desired, other procedures,
- such as mediation - are recommended.

Grievance Process

An important function of the EAR Council is to encourage an intention of mutual respect and reconciliation whenever conflict arises within our community. In the rare occasion that a more formal process may be necessary the following
process is available.

1. Bringing a Concern

A formal grievance process is initiated by communicating in writing with the EAR
Council. This "letter of request" must include:

  • A clear statement that a formal grievance process is requested.
  • The name of the person(s) whose behavior the complaint concerns.
  • A description of the alleged behavior sufficient enough to allow the EAR Council to decide whether the complaint is appropriate for initiating a formal grievance procedure.
  • A history of the attempts, if any, to resolve the complaint through other means.
  • A general statement about the resolution desired.

2. Accepting the Concern

Once the EAR Council has accepted a request, it must convey its acceptance within two weeks to both the party filing the complaint and the party named in the complaint. As part of this notification, the Council will state its understanding of the issue under inquiry and will distribute a copy of the original "letter of request" to the party named in the complaint.

3. Forming a Grievance Committee

Once a complaint is accepted, the EAR Council selects three of its members to constitute a Grievance Committee. This council will investigate, issue findings, and render a decision on the complaint. The EAR Council will also appoint one of its members to be the moderator of the Grievance Committee who guides the procedures but does not participate in any decisions.

4. Guiding Principles

Decisions by the Grievance Committee will, to the extent possible, adhere to these principles:

  • Safety – when safety is at issue, decisions will act to ensure the safety of all parties, and of the community as a whole. If a critical safety issue is seen, immediate action will be taken to assure that safety issues have been attended to.
  • Compassion – decisions will embody compassion for each individual, regardless of their actions.
  • Respect – the decision making process, and any solution proposed, will be respectful to all parties.
  • Fairness - any solution proposed by the Grievance Committee will be fair to all parties. Any call for remedial action will be fairly distributed among all parties.
  • Supportive – any solution proposed will support all parties. We will act as we can to assist all parties to find avenues to address any physical or emotional problems that have led to the issue, or have been caused by the issue.
  • Spiritual Growth – the Grievance Committee will assist all parties as it can to use the issue to further spiritual growth.

5. Investigating the Concern

The moderator schedules closed hearings in which all parties are given a chance to present their understanding of the issue under investigation. The Grievance Committee may question all parties and may request additional information. The moderator will document the proceedings.

The Grievance Committee may ask other people to provide information pertinent to the complaint. All parties will have a full and fair opportunity to respond to all information – oral, written, or otherwise – gathered by the Grievance Committee.

Except for informing the EAR Council and appropriate community leaders, the proceedings will be held confidentially for the duration of the proceedings.

6. Grievance Committee Findings

When the Grievance Committee members are satisfied that they are adequately informed they will review and discuss the case among themselves. At its discretion, the Grievance Council may seek non-binding advice from any other
source. When serious issues arise concerning a teacher, especially the lead teacher, council will be sought from a senior dharma teacher or other resource devoted to helping resolve this kind of issue. The Grievance Committee's decision should be reached by consensus. Within two weeks of a decision, all parties will reconvene at which time the Grievance Committee will distribute copies of its written findings and read them aloud. For matters involving the potential suspension of a PIMC teacher, the Grievance Council will consult with the PIMC Board in jointly establishing the best course of action.

Inquiries with the EAR Council can be made by emailing EARCouncil.